Banquet Menus & pricing

• You may choose from our banquet menu suggestions or menus can be tailored to your requirements.
• Special dietary substitutions are available and can be arranged.
• Prices of printed menus are guaranteed for 90 days.
• View our Wine Menu
• View our Banquet Menu

Requests for a variety of entrees

• Some form of entree identification is required at the guest dinner table, i.e. colored tickets, name tags, etc. This will enable better service by our staff.
• Normal guarantee procedure is required with identification of entree selections.
• If guarantee is not met, the highest entree price will prevail.

Attendance Gurantee

• The Windsor Club requires a guaranteed chargeable minimum number of guests attending, at least 48 hours prior to the event.
• If no final guaranteed number is provided, the expected attendance figure last provided by the client will be the guarantee.
• A 5% increase in attendance is allowable depending on room capacity provided the increased number is submitted in writing 24 hours prior to the event.
• Please note that for last-minute increases over the guarantee, the Club may not be able to serve the same meal as selected for the guaranteed group.

Bar Requirements & Pricing

• Functions may offer a cash bar or a host paid bar, either way all charges are based on consumption.
• Cash bars require a cashier. The fee is $20.00 per hour per cashier, with a 4-hour minimum.

Club Courtesies

• CELLULAR TELEPHONES:
  The use of cellular telephones is not permitted on Club premises. Cellular telephones must be turned off as you enter the Club.
• DRESS CODE:
  Business casual dress is acceptable in private function rooms. No jeans, white shoes (unless special permission is granted) or t-shirts please. Cloakrooms are located in the main lobby.

Damage or loss of merchandise

The Club does not assume responsibility for damage or loss of any merchandise or articles left in the Club prior to, during, or following the banquet or meeting.

If articles are left behind, they will be turned into the Admin office. Please call 519-258-1465 to claim lost articles. The host of the event will be financially responsible for any.

Payment Terms

Special Events: 50% of the final estimated total is due and payable two weeks prior to the event date. The balance of the final estimated amount is due two days prior to the event either by credit card or certified cheque.

If payment is by credit card, applicable charges will apply such as 2.25% on Visa and MasterCard and 3.5% on American Express.

Exclusivity

The Windsor Club has exclusive rights to cater all food and beverage events.

Guests are not permitted to provide their own food items, with the exception of wedding cakes.

Due to health regulations, no food is permitted to be taken off premises.

Room Rental & Pricing

• Since other groups may be utilizing the same room prior to or following your function, please adhere to the times agreed upon.
• Should your time schedule change, please contact the Catering Department and every effort will be made to accommodate you.
• Room rental charges apply to all private rooms and are based on amount of people and food & beverage requirements.
• The number of people anticipated assigns function rooms.
• If attendance drops or increases, we reserve the right to change groups to a room suitable for attendance, with room rental charge appropriate to that room.

Gratuities & Sales Taxes

• A 15% gratuity will be added to all food and beverage purchases.
• 13% HST applied to gratuity.
• 13% HST applied to food and beverage charges.
• 13% HST applied to alcohol.
• 13% HST applied to equipment charges.

Decorations & Flowers

If you plan to provide centerpieces, party favors, or other decorations, please speak to the Food & Beverage Manager regarding delivery and pick up.

Presentation Equipment

For additional fee, The Windsor Club can secure equipment not listed above.

The Windsor Club will set up equipment as required.

Receiving & Storage of belongings

Small amounts of materials and supplies for meetings or banquets may be delivered to the Club one-day prior to the event. Please ensure all boxes are labeled properly. As storage facilities at the Club are limited, we ask that all property be picked up the day following the event.

Wedding gifts must be taken away the day of the event.

The Windsor Club is not responsible for any belongings left at the club before or after the event.

Room Rental Rates (non-members only

Contact information

To arrange to see our elegant Dining Rooms, or to ask questions about hosting your wedding at the Windsor Club, please contact David Verolin at 519-258-1465 or by e-mail at winclub3@mdirect.net.